Are you still wondering how your PST file gets corrupted without a virus? Therefore, you should know that there are many reasons for PST file corruption.
One of the main reasons is that the PST file is too large. Today we thought about this issue and found a solution to truncate oversized PST file . This is because it can solve the problem of corruption after disassembling a very large Outlook PST file.
In this comprehensive article, you will see how to split a large PST file into smaller pieces using the manual method and the automated solution.
What is the Need to Reduce Outlook PST File?
- When the PST file grows, it slowly becomes the cause of data loss
- When the PST file exceeds its file size limit, the performance of MS Outlook degrades
- Users cannot save new data to existing folders due to little or no storage space
- It does not allow users to access MS Outlook data.
- Sometimes users can cause data loss or corruption issues.
- Also, if you want to store more data in the same PST folder, this is not allowed.
- You will not be able to access the PST file because it has exceeded its maximum size.
Therefore, the question arises about what to do in this situation. Do not worry. However, Microsoft does not provide a solution to do this. Therefore, we will present different solutions to the query.
Manual Methods to Truncate Oversized PST File
There are basically two ways to cut PST files for Outlook 2019, 2016, 2013, 2010, 2007. The possible solutions are:
- Manual Method
- Automatic Solution
1# Method – Reduce Oversized PST File With Archive Option
- First, open MS Outlook app on your computer
- Then go to File Options from the menu bar
- After this, Info Options > Cleanup Tools dropdowns > Archive
- Now, the file window will appear. So select the option Archive this folder and subfolders from
- For further processing, select the date option for items archived before this date to archive the PST file
- Finally, click the Browse button to select the desired location to save the archive.pst file
- Then complete the process of truncating large PST files by clicking the “OK” button.
By using this method, you will be able to archive PST files every year. However, it will not minimize the size of PST files in Outlook 2019, 2016, 2013 and all earlier versions.
2# Truncate Oversized PST File With Import & Export Option
- Open the Microsoft Outlook application on the local system
- Then navigate to file options from above
- Now on the next screen go to Open and Export Options > Import/Export Options
- Once done, select the Export to file option in the Import and Export Wizard dialog.
- In the Export to New File dialog box, choose Outlook Data File (.pst) option. Click the Next button
- Select the desired folder or subfolder that you need to truncate
- After clicking the Next option, click the Browse button to save the exported file. After selecting all the required options, just hit the Done button.
Limitations of the Manual Methods
You can use both manual methods. However, both come with some limitations that you may face.
This method is time consuming and requires technical expertise to run. Data security and data integrity are not guaranteed. There is a high probability of data loss in the manual method. Users cannot solely rely on this to blindly reduce PST file size. The main disadvantage is that you are more likely to lose your important data. Also, you must have MS Outlook installed and properly configured to trim large PST files.
Automatic Way to Truncate Oversized PST File into Smaller Parts
The manual method to Truncate PST files is a bit complicated and requires professionalism. However, if you are looking for a better and faster solution then turn to Outlook PST Splitter Tool. Experts trust this tool and it has a user-friendly interface. This utility can be used to reduce Outlook mailbox size with 100% accuracy without worrying about data loss. It allows us to divide oversize Outlook PST files by size, year, folder date and email address. It has a simple GUI and technical and non-technical users can easily handle and use the software without the help of technical experts.
Few Easy Steps to Divide Oversized Outlook PST File
- Download Free Split PST Software on Your System
- Click Add File or Add Folder to add the PST file
- Now choose the split option you want like split by date, size, year, folder, email id and category
- After this, check the file summary by clicking the summary radio button, Then click the Next button
- Finally, Choose the destination path to start the process.
That’s it. Here are all the guidelines that you need to follow to truncate Outlook PST files.
Prime Features of the Software
- With this tool, you can bulk truncate PST files to smaller sizes by date, size and year.
Also, if you want to minimize the size of newly created PST files and archived PST files. Therefore, this tool can also be used. - Unlike the manual solution, it does not require you to install the MS Outlook application.
And if your PST file becomes inaccessible due to any reason. This software will repair and truncate large PST files with ease. - Ability to merge Outlook emails, contacts, calendars, notes, tasks, and journals
You can combine Outlook PST, password protected, active and web files. - Supports combine of data files into a new PST, existing PST file or Outlook profile
Option to merge or merge all and only selected folders based on user needs. - Combine Unicode and ANSI PST codes in one Unicode PST file
- It support with all Windows OS 11, 10, 8,
- Advanced options to merge PST files with or without Outlook installed for free
Advanced features that break down the total combined size of the Outlook file
Final Words
To truncate oversized PST file , you will need automated software. The reason is that splitting a large Outlook PST data file one by one will require a lot of time and patience to complete the task. So try the recommended software as described in this article.
